weedplan


 * Closing/Moving Schools - Weeding Plan** **Week of July 15, 1013**
 * Weeding Schedule** //**- Subject to Change (Check nightly)**//


 * ||  ||= **SOAR Scan?** ||   || **Monday** ||   || **Tuesday** ||   || **Wednesday** ||   || **Thursday** ||   || **Friday** ||
 * **L. Armstrong Elem Math & Science**

Approx 2,120 books to be moved; 1,000 to be scanned ||  ||= **Y** ||   ||   ||   || BRING LAPTOPS/ SCANNERS: Janice Wellborn Essie Jones, Felicia Shakespeare, Joyce Herndon, Tricia McGann, Alice Hadac (6) ||  ||   ||   ||   ||   ||   ||
 * **Bethune Elem School**
 * **Bethune Elem School**

Approx 8,620 books to be moved; 2,000 to be scanned ||  ||= **Y** ||   || BRING LAPTOPS/ SCANNERS: Kathy Parker, Sara Steiger, Joyce Herndon, Stacie Bell, Tricia McGann, Claudia Pesenti (6) ||  ||   ||   ||   ||   ||   ||   ||   ||
 * **Bontemps Elem School**
 * **Bontemps Elem School**

Approx 1,500 books to be moved ||  ||= **N** ||   ||   ||   ||   ||   ||   ||   || Peggy Rux, Linda Sue Collins, Emily Porter, Nicole Guevara, (4) ||  ||   ||
 * **Calhoun North Elem School**
 * **Calhoun North Elem School**

Approx 2,660 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   ||   ||   || Lori Kunc, Sandra Tobias, (2) ||
 * **Courtenay Elem Language Arts Ctr**
 * **Courtenay Elem Language Arts Ctr**

Approx 1,800 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   ||   ||   || Nora Wiltse, Claudia Pesenti Ruth Resnick, (2) ||
 * **Dett Elem School**
 * **Dett Elem School**

Approx ? books to be moved ||  ||= N ||   ||   ||   ||   ||   || Essie Jones, Erin Murphy, Peggy Rux, (3) ||  ||   ||   ||   ||
 * **Dodge Elementary School**
 * **Dodge Elementary School**

Approx 2,600 books to be moved ||  ||=   ||   ||   ||   ||   ||   ||   ||   ||   ||   || Elyssia Evans, Shanalin Leo-Bain, Emily Porter, Tricia McGann, (3) ||
 * **Drake Elementary School**
 * **Drake Elementary School**

Approx 2,500 books to be moved; 500 to be scanned ||  ||= **Y** ||   ||   ||   ||   ||   || BRING LAPTOPS/ SCANNERS: Ruth Resnick, Elyssia Evans, Nicole Guevara (3) ||  ||   ||   ||   ||
 * **Duprey Elementary School**
 * **Duprey Elementary School**

Approx 4,000 books to be moved; 800 to be scanned ||  ||= **Y** ||   ||   ||   || BRING LAPTOPS/ SCANNERS: Stacie Bell, Sara Steiger, Sandra Tobias, Susan Real (6) ||  ||   ||   ||   ||   ||   ||
 * **Emmet Elem School**
 * **Emmet Elem School**

Approx 1,350 books to be moved ||  ||= N ||   ||   ||   || Emily Porter, Nicole Guevara, Nora Wiltse (3) ||  ||   ||   ||   ||   ||   ||
 * **Fiske Elem School**
 * **Fiske Elem School**

Approx 1,500 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   ||   ||   || Sabrina Boyd, Ruth Stalling, Sylvie Holt (3) ||
 * **Goldblatt Elem School**
 * **Goldblatt Elem School**

Approx 1,700 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   ||   ||   || Lynn Dixon, Joyce Herndon, Sarah Steiger Linda Sue Collins (3) ||
 * **Henson Elem School**
 * **Henson Elem School**

Approx 4,200 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   ||   ||   || Fernando Herranz, LaVonna Williams, Alice Hadac Peggy Rux, Susan Real, (2) ||
 * **Key Elem School**
 * **Key Elem School**

Approx 500 books to be moved ||  ||= N ||   ||   ||   ||   ||   || Diane Papageorge, Stacie Bell, Fernando Herranz,

(3) ||  ||   ||   ||   ||
 * **King Elem School**
 * **King Elem School**

Approx 3,000 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   || Kathy Parker, Felicia Shakespeare, Tricia McGann, Lynn Dixon, Fernando Herranz (5) ||  ||   ||
 * **Kohn Elem School**
 * **Kohn Elem School**

Approx 1,000 in K-5 building; 50 in 6-8 building books to be moved; approx 1,000 in K-5 building to be scanned and 450 in 6-8 building ||  ||= **Y** ||   || BRING LAPTOPS/ SCANNERS: Erin Murphy, Linda Sue Collins, Fernando Herranz, Diane Papageorge, Emily Porter, Nicole Guevara (6) ||  ||   ||   ||   ||   ||   ||   ||   ||
 * **Laura Ward Elem School**
 * **Laura Ward Elem School**

Approx 7,000 books to be moved ||  ||= N ||   ||   ||   ||   ||   || Mark Laske, Tricia McGann, Claudia Pesenti, Tiffani Farrow Janice Wellborn, Sara Steiger, (5) ||  ||   ||   ||   ||
 * **Leland Elementary School**
 * **Leland Elementary School**

Approx 1,650 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   ||   ||   || Felicia Shakespeare, Tiffani Farrow Erin Murphy, Diane Papageorge (4) ||
 * **Marconi Elem Comm Acad**
 * **Marconi Elem Comm Acad**

Approx 2,800 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   || Mark Laske, Tiffani Farrow, Claudia Pesenti (2) ||  ||   ||
 * **Morgan Elem School**
 * **Morgan Elem School**

Approx 600 books to be moved; 1,800 to be scanned ||  ||= **Y** ||   || BRING LAPTOPS/ SCANNERS: Lori Kunc, Felicia Shakespeare, Sandra Tobias, Shanalin Leo-Bain, Alice Hadac, Susan Real (6) ||  ||   ||   ||   ||   ||   ||   ||   ||
 * **Near North**
 * **Near North**

Approx 1,500 books to be moved; 240 to be scanned ||  ||= **Y** ||   ||   ||   ||   ||   || BRING LAPTOPS/ SCANNERS: Kathy Parker, Lynn Dixon, (2) ||  ||   ||   ||   ||
 * **Overton Elem School**
 * **Overton Elem School**

Approx 200 books to be moved; 800 to be weeded ||  ||= **Y** ||   ||   ||   || BRING LAPTOPS/ SCANNERS: Lynn Dixon, Ruth Stalling, Sylvie Holt, Elyssia Evans, Erin Murphy, Linda Sue Collins, (6) ||  ||   ||   ||   ||   ||   ||
 * **Paderewski Elem Learning Acad**
 * **Paderewski Elem Learning Acad**

Approx 1,000 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   ||   ||   || Kathy Parker, Essie Jones, Stacie Bell, (4) ||
 * **Parkman Elem School**
 * **Parkman Elem School**

Approx 1,400 books to be moved; 600 to be scanned ||  ||= **Y** ||   ||   ||   || BRING LAPTOPS/ SCANNERS: Sabrina Boyd, Shanalin Leo-Bain, Claudia Pesenti (3) ||  ||   ||   ||   ||   ||   ||
 * **Peabody Elem School**
 * **Peabody Elem School**

Approx 3,000 books to be moved ||  ||= N ||   ||   ||   ||   ||   || Linda Sue Collins, Shanalin Leo-Bain, Alice Hadac, LaVonna Williams, Nora Wiltse (5) ||  ||   ||   ||   ||
 * **Pershing Elem Humanities Magnet**
 * **Pershing Elem Humanities Magnet**

Approx 700 books to be moved ||  ||= N ||   ||   ||   ||   ||   || Sylvie Holt, Sandra Tobias, Sabrina Boyd, Emily Porter (4) ||  ||   ||   ||   ||
 * **Pope Elem School**
 * **Pope Elem School**

Approx 2,400 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   || Ruth Resnick, Essie Jones, Sara Steiger, Sandra Tobias, Nora Wiltse (5) ||  ||   ||
 * **Songhai Elem Learning Institute**
 * **Songhai Elem Learning Institute**

Approx 500 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   || Sabrina Boyd, Ruth Stalling, Sylvie Holt, Elyssia Evans, Erin Murphy (5) ||  ||   ||
 * **Trumbull Elem School**
 * **Trumbull Elem School**

Approx 3,000 books to be moved; 500 to be scanned ||  ||= **Y** ||   ||   ||   || BRING LAPTOPS/ SCANNERS: Ruth Resnick, Kathy Parker, Tiffani Farrow (3) ||  ||   ||   ||   ||   ||   ||
 * **Von Humboldt Elem School**
 * **Von Humboldt Elem School**

Approx 3,540 books to be moved; 3,540 to be scanned ||  ||= **Y** ||   || BRING LAPTOPS/ SCANNERS: Ruth Resnick, Lynn Dixon, Essie Jones, Mark Laske, Janice Wellborn, Tiffani Farrow, Nora Wiltse (6) ||  ||   ||   ||   ||   ||   ||   ||   ||
 * **Wadsworth Elem School**
 * **Wadsworth Elem School**

Approx ? books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   || Lori Kunc, Stacie Bell, Diane Papageorge, Alice Hadac (5) ||  ||   ||
 * **Wentworth Elem School**
 * **Wentworth Elem School**

Approx 2,500 books to be moved; 500 to be scanned ||  ||= **Y** ||   ||   ||   ||   ||   || BRING LAPTOPS/ SCANNERS: Ruth Stalling, Lori Kunc Susan Real (3) ||  ||   ||   ||   ||
 * **West Pullman Elem School**
 * **West Pullman Elem School**

Approx 1,000 books to be moved; 2000 to be scanned ||  ||= **Y** ||   || BRING LAPTOPS/ SCANNERS: Sabrina Boyd, Ruth Stalling, Sylvie Holt, Elyssia Evans, Peggy Rux, LaVonna Williams (6) ||  ||   ||   ||   ||   ||   ||   ||   ||
 * **Woods Math & Science Acad**
 * **Woods Math & Science Acad**

Approx 2,300 books to be moved; 700 to be scanned ||  ||= **Y** ||   ||   ||   || BRING LAPTOPS/ SCANNERS: Peggy Rux, Fernando Herranz, Diane Papageorge (3) ||  ||   ||   ||   ||   ||   ||
 * **Yale Elem School**
 * **Yale Elem School**

Approx 600 books to be moved ||  ||= N ||   ||   ||   ||   ||   ||   ||   || Shanalin Leo-Bain, LaVonna Williams, Joyce Herndon, (4) ||  ||   ||


 * General Information:** Thank you for participating in this weeding project! Your work will ensure that quality books continue to remain in the hands of CPS students. Here is some additional information to guide you in this work:


 * 1) Prior to starting this work, if desired, exchange cell phone numbers with other team members to stay in touch should an issue arise.
 * 2) Locate the addresses of your schools at the CPS School Directory. Plan your route prior to the work day and allow time for traffic. Be in the library on time to be respectful to your colleagues.
 * 3) Prior to the first day, review the weeding rubric.
 * 4) Some locations may be air-conditioned and others may not. Dress for the heat, but bring a wrap, if you tend to get chilled. Bring ample water and other drinks. Also, bring a snack and lunch. Plan to take the usual breaks that you would take during a regular work day. Since school has been out for a while, to be on the safe side, bring any personal care products that you may need.
 * 5) Report to work at 8am. We have allocated a full day for each site until 3pm. However, if you finish a site earlier, you are free to leave. [Note: You can only be paid according to the time actually worked.] When you arrive, check in the office and report to the principal or other available personnel. There is no need to swipe in and out. Locate the library and ask for it to be unlocked, if necessary. In the event of an emergency, contact Dorsey at 312-485-0599 or 312-255-0599 (Mon - Fri) or Lisa at 773-553-6212 or 773-553-5212 (Wed - Fri). Note: Dorsey has limited availability on Tues and Lisa has no availability on Tues.
 * 6) Exercise sensitivity in interacting with the school staff at these closing schools.
 * 7) Click here to access your [[file:cpslibraries/Pay Form Weeding Project.docx|sign-in sheet]], if you lose the copy provided for you at the training session. Fax this sheet to 773-553-6211 after your last day of work.
 * 8) As you arrive at each school, you will be joined by a small team of packers. Their work will be to follow behind you to pack books that are to be moved to the welcoming school. It is important to be on time and start on time, as packers cannot do their work until librarians commence the weeding process. Packers are also responsible for labeling boxes appropriately.
 * 9) Review the estimated number of books to be weeded and packed at the location, as listed in the table above, to help gauge the work load. These numbers are very rough estimates based on site visits conducted by Dorsey and Lisa several months ago. Expect to encounter variations in the actual scope of work.
 * 10) Prior to starting work, divide the library into sections, so that librarians are not working in the same shelves. Take care not to overlap, so that work is not duplicated. Later in the process, if librarians finish their sections, they can move over to assist someone in another section. Check above for the approximate number of books that Dorsey and Lisa have anticipated will be moved to welcoming schools.
 * 11) In some cases, libraries will have collections that are not in order or have been poorly maintained. Some books may be stacked on tables or boxes. Use your judgement about what is possible in the allotted time. If only a few books are out of order or not shelved, you may want to take a few minutes to put them in order prior to weeding. If the number of items is too great, just weed them where they are and don't worry about placing them in order. That can be done at the welcoming schools.
 * 12) Follow these general weeding directions [see below for more information about weeding in SOAR schools]:
 * 13) Survey your selected section of the library.
 * 14) Decide if you want to do any brief re-arranging before weeding. Don't plan to do too much re-shelving due to limited time.
 * 15) Proceed from the smallest range of your area to the largest. For example, if you are working in Fiction L > Z, start with L. If you are in the 500s > 700s, start at the 500s.
 * 16) Do not linger, discuss, or page through books for more than a few seconds. Make quick decisions on what to keep and weed. We don't expect perfection in weeding; your expertise is invaluable to the process and we trust that your overall process will be sound.
 * 17) Maintain an overall tone of aggressive weeding. When in doubt, weed. We don't want to load the welcoming school with many marginal books that they will have to weed soon. Only move newer, quality books and books that adequately support the curriculum and student reading interests.
 * 18) Tilt books down that are to be weeded. The books that remain standing are to be moved to the welcoming school. The packer will follow behind you and pack the standing books. Leave the weeded books on the shelves in location, as they will be dealt with by movers later. If the books are not on shelves, make an easy way to discern books to be weeded from books to be kept, perhaps using post-it notes.
 * 19) When finished with your section, consult your colleagues and move to another section to weed.
 * 20) Our schedule only permits the team to be at a particular school for one day. Dorsey and Lisa have assessed each site prior to this weeding and have assigned the number of librarians we anticipate are necessary to complete this work. Work as rapidly as possible and do not linger over decisions about particular books. You cannot be paid for work after 3pm and, in most cases, it will be necessary to exit the building at that time. When you arrive, analyze the amount of work to be accomplished and pace yourself to make sure you have ample time to complete necessary work. If you feel you are unable to complete the work at a particular site, inform us in the DAILY REPORT form and do not concern yourself further.
 * 21) Prioritize weeding print books. Then, examine other library materials, such as books/tapes, audiobooks, big books, books w/puppets, DVDs, etc. Ask packers to pack useful items you see in those categories. Do not plan to move VHS tapes, furniture, spinner racks, book ends, decorations, supplies, technology, globes/maps, or other items. These items will be addressed separately at another time.
 * 22) You are not responsible for any aspect of packing books or moving boxes. Do not take anything out of the room when leaving. Do not ask to take any remaining items to your school or another location.
 * 23) Prior to leaving, determine who will be at a computer the most quickly. Appoint that person to complete the DAILY REPORT on behalf of the team. Each team should strive to submit the report by 6pm or earlier.
 * 24) Leave the room as closely as possible to the way you found it. Unless the packers are remaining in the room after you leave, please close any open windows, turn off the lights, and shut the door.
 * 25) Consult your email and this website nightly to see if your assignment has changed. Although we don't expect changes, it may be necessary to tweak the schedule, so check each evening to be sure about where you will report the next day.
 * 26) When work is complete on Friday, July 19, please fax your timesheet to Libraries at 773-553-6211.


 * SOAR Scanning Information**

In schools that are currently using SOAR, it will be necessary to scan any weeded books that are being left behind, so they can be purged from the database prior to transferring it to the welcoming school. __Note that you are only to scan books that are to be weeded. Books that are moving do not need to be scanned.__ Schools that will require scanning are listed above. Please adhere to all of the information above while conducting work at these schools. In addition, follow the guidelines below for scanning weeded books:


 * 1) All team members at the school should bring a laptop and scanner, as available. Fully charge the laptop the night before and be sure to pack a charger to bring to the school.
 * 2) Prior to the first day, review the Google document created by Christie Thomas, to see where you will load your collected barcodes. Sign in, if needed, to see it.
 * 3) Follow all procedures above prior to your first scan to determine the section you will begin at and whether or not you will tidy the shelves before getting started.
 * 4) Ideally, you will be able to locate a cart or book truck to allow you to move your computer and barcode scanner near the shelves. Survey the area and determine the best way to proceed. You may want to work in a team with another librarian who does not have a laptop/scanner.
 * 5) Bring up a blank Excel spreadsheet or Word document on your computer. Save it immediately to your desktop with a file name that include the name of the school. Then, begin to scan your first weeded book. Scan the school specific barcode on the back of the book. Hit Return, if necessary, to move to the next line below. Continue with this pattern throughout the day, saving your document frequently. Skip any books you weed which do not have barcodes.
 * 6) When finished, return to Christie's Google document and locate the tab at the bottom of the page for the appropriate school. Copy barcodes from your document and paste them into the Google document. Work in batches of less than 100 and continue to add rows in the Google document to accommodate all of the barcodes you scanned. If you cannot connect to the Internet at the school, this can be done when you can connect to Internet, but should be done that day. To avoid errors, do not paste barcodes into the document at the same time as a colleague.
 * 7) When finished, also email your file to Christie Thomas and Joe Horning, as a back-up.